Your Local Specialist Travel Advisors For Custom Tours

How It Works

Below are the 7 EASY STEPS to arranging your perfect Custom Private Tour to Spain or Portugal with Totally Spain. 

 

PLEASE REMEMBER

Totally Spain can make all of your land arrangements in Spain & Portugal.  We are experts in complex custom trips in Spain and Portugal that require co-ordinating a whole host of different services including: 

- Booking Hotels, dealing with special requests and securing specific room types

- Booking Private drivers, private transfers, high speed trains, luxury coach travel

- Booking Private Expert Guides, Small Group Tours & Special Themed tours (gastronomy, wine and more)

- Booking Restaurants and Special Dining experiences

- Booking Special activities (winery visits, cooking classes, hot-air balloon rides & more!)

 

 

YOUR PERFECT TAILOR MADE TRIP STARTS HERE!

Obligation free proposal.
Response within 48hrs

Steps for your perfect custom tour

Please complete our handy REQUEST A CUSTOM QUOTE form or phone us on one of the above numbers.

Share with us the trip you have in mind.  When you plan to travel and how you like to travel. Who will be travelling, your preferred style of travel. What you would like to see and do.  Your special interests and experiences `wish list´. Your dislikes.  This allows us to gauge the hotels and services to include so as to create and present a more precise proposal.  Don't worry should you forget anything, this is just the first contact to help us start the process and for Totally Spain to gain an initial understanding of your requirements. A guideline to your trip budget also.


OKAY,  SO WHY DO WE REQUIRE A GUIDELINE TO A CLIENTS BUDGET?

It's as simple as this. In order to be able to advise a client properly it's vital we know how much they wish to invest in their custom trip.   That's it.  With a custom trip, it's the only way we can advise a client on how to get the best value based on their budget. It also means us being able to guide the client on where to compromise, if it were necessary,  without impacting on the overall quality of the custom trip they are trying to achieve.

By not being clear about the budget, trip content decisions may be made by Totally Spain to accommodate a lower amount meaning that the client may be missing out on unique experiences, better hotels, better rooms, etc., simply because we were concerned about budget. On the flip side, we may spend time preparing a trip that is entirely outside the budget they had in mind.  It's better to be completely upfront – that way the Totally Spain Travel Agent can advise where it's worth spending and where you can scale back, to ensure you stay on budget and get the best result.

Upon receiving your request - usually by email -  a Totally Spain Travel Specialist will review it and write to you to acknowledge receipt. They will probably have a few questions, to clarify things.

They then get to work on preparing a custom proposal* for you which we believe to be the most suitable based on the brief and budget you have provided. Depending on the duration and complexity of the trip, this may take 48hrs or longer to prepare.

Once ready we will email this proposal to you for review and your input . Also to invite you to make any modifications you deem necessary.

Note: All of our custom trips must include all the land arrangements i.e. accommodations, private guides, experiences, transport, etcetera.  We do not arrange any trips that do not include accommodation nor do we provide a booking servicde for guides and transport solely.

We’ll then tweak the itinerary according to the feedback you have given us. Then, once you are happy and give us the go-ahead, we will proceed to book your custom trip.  That means securing your hotels.  Reserving your private guides and drivers.  Booking entrance tickets, experiences and more.

Once your trip has been booked we'll send you our Booking Confirmation form - details all the arrangements we have booked for you - to complete.   A minimum 400 euros* deposit is payable so that we can proceed to make all of your arrangements and secure your booking.  Sometimes the deposit may be higher depending on the itinerary and services which may require full payment at time of booking, or a certain supplier insists on a deposit due to availability issues, etcetera.  We will advise you of this before any booking is made so that you are fully aware.

If your booking is made within 8 weeks of your departure date then final payment is due upon confirmation.

Payment may be made by VISA or Mastercard using our Secure Online Payment facility.  Payment by American Express may be done manually by providing us with your card details however a 1% administration fee applies.

Final payment is due 8 weeks prior to departure.

We require Final Payment 8 weeks prior to departure so as to allow us to:

  • finalise all the arrangments for your trip
  • Prepare your personalised documentation
  • Ship your documents so you receive them in plenty of time to review and prepare before you arrive. We ship via UPS. 

For very late bookings, your documentation will be sent to your first hotel and we will email you copies of the most important documents.

Before you arrive you should carefully review your Trip Documentation that we sent to you.  We provide a lot of useful information to make your trip go smoothly.

We also recommend reading our blog Totally Spain Travel which has tons of useful information about Spain and Portugal. Including articles such as

Travel Checklist for Spain & Portugal
Tipping in Spain  
What to Pack 

Once you arrive you have access to Totally Spain and our team (guides, drivers, etc.) by local phone or email at any stage of your trip, should you need us. We’ll have supplied you with all of the contact names and numbers beforehand and we recommend that you load them into your phone before arrival, for easy access.

Afterwards please be sure to let us know how your trip went and how we did.  We love to receive Client’s feedback.  See Totally Spain Reviews here. 

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Why Choose Totally Spain

Winner Spain´s Leading Tour Operator 2022 at 29th Annual World Travel Awards.  We are based in Spain and we take our clients travel needs very seriously. We have a proven track record built-up over 22 years dedicated to designing top class Private Custom Spain & Portugal trips including Private Self Drive Tours, Rail and Coach ToursPrivate Guided ToursChauffeur Drive ToursThemed Tours - Wine, Art, Gastronomy, Luxury Honeymoon Vacations, Private Group Tours and more.

By dealing directly with a Spain based travel agency you'll receive real value for money due to our special supplier arrangements, current local knowledge and prime contacts established over many years. No third parties are involved.

Totally Spain is a fully licensed and bonded Spain Travel Agent successful in business since 2000.  Your entire custom trip will be handled by knowledgeable and creative, expert Travel Advisors who know Spain and Portugal inside out.  We are a single source for all your Spain & Portugal travel needs, no matter how complex.  Totally Spain has an outstanding network of trusted partners in both countries that allow us provide our clients with access to unique and authentic experiences. At every stage of your custom trip, from inception to conclusion,  Totally Spain will be on-hand for you.

Since 2000 Totally Spain has planned and co-ordinated custom trips for over forty thousand mature travellers from all over the world. We have assisted them in realising their dream of discovering the truly authentic and fascinating countries of Spain and Portugal.  We are proud to enjoy an extremely high level of customer satisfaction that we cherish and always strive to live up to.

Totally Spain Tour Reviews

Belen created a wonderful itinerary for us which included hotels transportation and a bevy of well-informed guides in each city that we visited. I heartily recommend her agency for a complete package that will not disappoint. Reproduced from our G...

M. Hamburg, Brooklyn, NY, USA
2023-01-06

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CUSTOM PRIVATE TRAVEL BY THE SPECIALISTS IN SPAIN & PORTUGAL

Totally Spain is a savvy and reputable Spain & Portugal Travel Agency with expert travel advisors dedicated to organising exceptional Custom Designed Private Travel.

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